SDMC Meeting Minutes
December 3, 2009
I.Roll Call (gain signatures of all present)
Members Present: J. Anigbo, J. Barnwell, T. Day, R. Hambley, B. Johnson, K. Livingston, M. Jao,, Mrs. Webb, Mrs. Luna, Mr. Billy
Guests Present: Members of the School Improvement Construction Plan
-Meeting began at 4:05 by M. Jao
II. Approve minutes form previous SDMC meeting
Approved by R.Hambley and seconded by B.Johnson
III. Approve agenda for scheduled SDMC meeting.
Approved by M.Jao and seconded by J.Barnwell
VI. Specific Agenda Items:
A. Interventions: K. Booker
-Saturday tutorials will begin the 23rd of January; Dr. Booker is working on it.
-33/43 invited students are attending success camp.
-97.9 the BOX will be coming to the next Saturday tutorials.
-Thank you Ms. Allen for organizing this.
B. TLC Committee: B. Johnson
-Mrs. Webb donated 6 turkeys
-In all, the school donated 4 food boxes and 2 turkeys to needy families.
-2 $20 dollar gift certificates were given to a boy and girl from Claire’s and Pizza Hut; respectively from Ms.BJ: She will be reimbursed.
-Thank you PTO and TLC for organizing this.
- Professional Development: J. Barnwell/N. Khan/ R. Hambley
-The professional development committee will meet on December 8th 2009
-Hambley conducted a survey on survey Monkey; 66% of faculty has voted
- The culture of the district is to maximize instruction at all times. The district will most likely not approve having early dismissals every week unless we use some of the early dismissals during the month to target specific students with learning needs or have some type of parental/student involvement activities
- Community Marketing: T. Day, M. Jao, C. Richmond
-At this time, the community marketing committee has no updates.
E. School Culture: M. Jao
-During an early dismissal, one of the teachers will be presenting on the small clubs that have surfaced during advocacy.
-The ESL cluster will be holding their semi annual student celebration on Thursday, December 10th.
-The 8th grade team will be holding a Breakfast on Tuesday, December 15th to celebrate the success of their star students.
- Advocacy: K. Booker
-At this time, the advocacy committee has no updates.
- Budget: M. Jao
-Sped population decreased.
-$52,000 was lost due to the fact that we are under enrolled by 13 students during the PEIMS snap shot date.
-In general supplies, we have 9,000 left for the year, including paper which costs $3000
H. Letters from the Box: J. Anigbo
-Concerns about Uniform policy and dress code policy by Mr. Azar
-Concerns about Teacher dress code from an anonymous sender: We, the SDMC of BMS, do not respond to concerns that are not signed.
-Ms. Webb: brought up some concerns about the teachers’ inappropriate attire such as faded jeans and flip flops.
-Mrs. Webb stated that teachers’ should be examples of appropriate dressing to their students.
-M.Jao informed Mrs. Webb that there is no district wide dress code policy for teachers. -The only stipulation that HISD makes for dress code is that teachers should ‘dress appropriately.’
-There is a dress code in Haitte Mae, but that is the only place that a specific dress code is required.
-Dress code policy will be TABLED for discussion.
-Concerns were brought up that many parents notice that teachers do not enforce the dress code policy, especially with sweatshirts; so many parents did not bother adhering to the stipulations in the first pace.
-Suggestions included but were not limited to:
a. Sell T-shirts and sweatshirts at the beginning of the school year.
-Mrs. Luna brought up the point that many parents may not be able to afford the t-shirts and sweatshirts.
b. No dress code policy is successful if teachers do not enforce the rules.
-If there is no collective effort, then teachers may face mark downs in Domain 8:
c. In order to increase parent buy in to the dress code policy and school activities, the PTO will attempt to increase parent participation by sending home a letter to parents. If a parent signs it and it is brought back, then the advocacy with the largest percentage of returned parent information sheets will receive some sort of prize that will be determined at a later date.
- Old Business:
-Concerns about Inventory
-Ms. Reyes will be working on Saturdays in order to do inventory. The system has changed, teachers will not have to do inventory.
- New Business:
-Bond Construction presentation to the SDMC
- HISD has made some items a priority on every campus. Those items are: Science labs, safety and security.
-Scope to Budget: Each campus has been allocated a certain dollar amount. The job of the architectural team is to assess the needs of the campus in order to create a realistic budget for the campus.
-There are several different budgets. There is a program budget which includes but is not limited to dollars for construction, permits, additional investigations, removal of hazardous materials, etc. There are also soft dollars and hard dollars. Hard dollars, for example, are the requested items. The soft dollars are dollars that must be spent in order to make the requested services possible.
-One of the main goals of our regional superintendent Mrs. Tamez is to give the school a sense of identity: Architects decided to develop the area on the south side as an entrance plaza. See document titled Black Middle School schematic design commentary page 7.
- On M.Jao’s priority list is a new parking lot and the installation of elevators.
-We always have more scope than we have money; team has tried to establish a scope that meets the high priority needs.
-Already spent funds out of the bunds.
-District: primarily air conditioning and control have already been addressed.
-Bond funds also purchase science equipment.
-Mechanical, Electrical, Plumbing.
-Fixing access issues mandated by the state. (Must have elevators in both buildings).
-Renovating all six of the science rooms: add sinks, power outlets, tables, computer stations in the main building, and in the annex, add computer stations.
-HISD has standards for new schools, science classrooms.
-Met with the science department and talk about the needs to order to meet the intent of the new HISD standards.
-Replacing the high glass in the gymnasium building.
-Bringing up the student restroom to American with Disability Acts standards.
-The corridors, stairwells, office, and libraries will be painted.
-Carpet will be replaced in library and in the office.
-White boards will be installed in the classrooms.
-The unit ventilators were recently changed in 2001.
-Pretreatment air conditioning system on the roofs in order to make the environment more humid.
-Temperature controls were put in 2001-2002, but new ones were added in the annex over the summer.
-The main data room will be updated.
-New alarm system and 6 areas for the entire building.
-The kitchen area: fixing the units.
-Gym area: Changed in 2004
-Auditorium: Changed in 2004.
-New panel boards and distribution feeders.
-Will also add new panel boards.
-Canopy lighting, over 200 lights will be changed.
-PA system will be fixed in some of the outer buildings.
-HISD standards for alarm system will be brought up to speed.
-Basic plumbing will be changed.
-Water heaters for the showers will be changed.
-Mr. Billy wants the team to look into the drainage in the pool area because the drains are stopped up,
-Mr. Billy asked if there is anything in the budget for a digital sign or marquee?-If there is any money left in the bond money, there will be a digital marquee. PTO is attempting to raise money for the marquee.
-HISD standard fix foot black vinyl coated chain link fence installed.
-Ms. BJ: paint? Architects will make suggestions and present it to Ms. Jao and the school leadership.
-Have been having biweekly meetings with Ms. Jao to keep Ms. Jao in the look and getting feedback from the school as to where the needs of the school are.
-Time frame: starting work in the next 12 to 14 months to begin: approval of scope to budget items, bidding, permitting, etc.
Motion to Adjourn by J Barnwell seconded J.Anigbo at 5:00p.m